Running out of essential office supplies can derail productivity—especially when you’re in the middle of a deadline or client meeting. That’s why a standing reorder list is a simple but powerful tool for keeping your workspace fully stocked. Whether you’re managing a small team, teaching from a classroom, or working remotely, this checklist ensures you stay prepared without overbuying.
Core Office Supplies to Monitor
Certain items get used up faster than others. Tracking these regularly helps you avoid last-minute store runs and ensures uninterrupted workflow.
- Printer paper: Ideal to buy in bulk, especially for high-volume offices. Available at Staples, Office Depot, or Amazon.
- Ink and toner: Refill or reorder when you’re down to the last cartridge. Use HP Instant Ink or shop via Rakuten or Ibotta to earn cashback.
- Pens and highlighters: These disappear quickly. Bulk packs are more cost-efficient and available at Walmart or Sam’s Club.
- Notepads and sticky notes: Essentials for jotting down ideas or marking key pages. Try brands like Post-it or Five Star.
- Folders and envelopes: Especially important for anyone mailing invoices, forms, or student reports.
Desk and Workspace Essentials
Not everything gets replaced weekly, but these items are worth monitoring for occasional restocks:
- Staples and paper clips
- Tape and glue sticks
- Dry-erase markers and erasers
- Cleaning supplies like disinfectant wipes and screen cleaners
- Batteries for remotes, wireless keyboards, and mice
Recommended Tools for Managing Your List
Use a simple tracking sheet with columns for item, quantity on hand, reorder point, and last order date. Tools like Google Sheets or Notion work well for this. You can also use inventory management features in platforms like QuickBooks for business-level oversight.
Earn Rewards on Repeat Purchases
Recurring expenses are a great opportunity to earn cashback. You can get cashback at Office Depot by purchasing gift cards through Fluz, or earn cashback with a Staples gift card when buying recurring supplies. Stack these with store reward programs for maximum benefit.
Consider Subscription Reorders
Some retailers, including Amazon Subscribe & Save and Quill Auto-Delivery, offer automated shipments for frequently used items. These often come with slight discounts and can be paused or adjusted as needed.
The Bottom Line
A reorder list takes the guesswork out of supply management. By tracking what you use, buying in bulk when it makes sense, and stacking savings through cashback apps like Fluz, you’ll stay organized, efficient, and cost-conscious all year long.
